Machify LTD

Equipment Type: Select Type Excavator Wheel Loader Grader Bulldozer Backhoe Loader Skid Steer Crane Forklift Dump Truck Water Bowser Light Truck Pickup Compactor Concrete Mixer Asphalt Paver Trencher Telehandler Generator Air Compressor Welder Other

Meter tracking Hours Mileage (kilometers)

Model:

Nickname (Optional):

Serial Number:

Purchase Date:

Initial Hours:

Location:

Current Operator:

Avg Daily Hours:

Service schedules

Intervals and last-service values use the same unit as meter tracking (hours or km).

NameTypeLast svc hrsInterval (hrs)

➕ Add service type

Notes:

Equipment Type: Select Type

Custom type name:

Saved for this project and available in filters and dropdowns.

Meter tracking Hours Mileage (kilometers)

Model:

Nickname:

Serial Number:

Purchase Date:

Current Hours:

Location:

Latitude (decimal degrees)

Longitude (decimal degrees)

Map pin

Enter coordinates above or click the map to place the pin. Drag the marker for fine adjustment.

Location effective date:

Set when changing location to record it in location history.

Assigned Operator

—

Managed in the HRM tab. Assign operators there.

Avg Daily Hours:

Status: Active Maintenance Inactive

Service schedules

Intervals and last-service values use the same unit as meter tracking (hours or km).

NameTypeLast svc hrsInterval (hrs)

➕ Add service type

Notes:

Equipment (hold Ctrl/Cmd to select multiple):

Maintenance Type: Preventive Maintenance Corrective Maintenance Inspection Regular Service Repair Overhaul

Description:

Schedule when: At machine hours On a specific date

Schedule at Hours:

Schedule on Date:

Estimated Labor Hours:

Assigned Technician:

Priority: Low Medium High Critical

Required Parts:

➕ Add Part

Additional Notes:

Equipment: Select Equipment

Service schedule:

Date Performed:

Hours at Maintenance:

Maintenance Performed:

Hours Spent:

Labor Fee (KES):

Technician Name:

Next Service at Hours:

Parts Used:

➕ Add Part

Status: Completed In Progress

Equipment: Select Equipment

Date:

Hours / reading at repair:

Repairs undertaken:

Labor hours:

Labor cost (KES):

Technician:

Parts / items used:

➕ Add part / item

Notes to follow:

Equipment: Select Equipment

Maintenance Type: Preventive Maintenance Corrective Maintenance Inspection Regular Service Repair Overhaul

Description:

Schedule at Hours:

Assigned Technician:

Priority: Low Medium High Critical

Required Parts:

➕ Add Part

Maintenance Performed:

Date Performed:

Hours at Maintenance:

Hours Spent (labor):

Technician Name:

Next Service at Hours:

Parts Used:

➕ Add Part

Status: Scheduled In Progress Completed Cancelled

Notes:

Import from master inventory (other projects) — Create new part manually — Pre-fills part details from another project. Quantity starts at zero for this project.

Part Number *

Part Name *

Local / alternate name Shown on requisition PDFs under the part name.

Description

Category *

Location

General — compatible with all equipment

Filter by type All types Excavator Wheel Loader Grader Bulldozer Backhoe Loader Skid Steer Crane Forklift Dump Truck Water Bowser Light Truck Pickup Compactor Concrete Mixer Asphalt Paver Trencher Telehandler Generator Air Compressor Welder Other

Assigned equipment *

Ctrl+click (Windows) or ⌘+click (Mac) to select multiple machines that share this part.

Current Quantity

Minimum Quantity

Unit Pieces Liters Kilograms Meters Buckets Boxes Pairs Sets Bulk Other

Supplier

Opening purchase record (optional)

Enter the price you paid per unit (incl. VAT). Ex-VAT is calculated automatically.

Unit price incl. VAT (KES)

Incl. VAT (USD)

VAT (%)

Unit ex-VAT (KES)

Unit incl. VAT (KES)

Part *

Issue to Equipment *

Issue purpose Use now (install / consume) Store on equipment (await service)

Storage is a label only — stock still decreases from inventory. Status shows qty held with that equipment until marked used.

Quantity *

Issue Date *

Notes

Part Number *

Part Name *

Local / alternate name Shown on requisition PDFs under the part name.

Description

Category

Location

General — compatible with all equipment

Filter by type All types Excavator Wheel Loader Grader Bulldozer Backhoe Loader Skid Steer Crane Forklift Dump Truck Water Bowser Light Truck Pickup Compactor Concrete Mixer Asphalt Paver Trencher Telehandler Generator Air Compressor Welder Other

Assigned equipment *

Ctrl+click (Windows) or ⌘+click (Mac) to select multiple machines that share this part.

Current Quantity

Minimum Quantity

Unit Pieces Liters Kilograms Meters Buckets Boxes Pairs Sets Bulk Other

Supplier

Normal OT applies Mon–Sat. Rest OT applies to Sunday timesheet days only.

Group operators by project site. Assign sites when adding or editing operators.

Operator

—

Type

—

From

—

To

—

Days

—

Status

—

Reason

—

Applied

—

Type Receive Use Adjust (+/-) Correction

Date

Quantity

Equipment — Not linked to equipment —

Optional — for use/maintenance movements tied to a machine.

Notes

Record a direct purchase without a requisition. Stock and pricing update the same way as receiving on a PR.

Each project has its own equipment, inventory, and requisitions. Changes are saved to the server when you add or update a project.